10 best email hosting services for businesses in 2025

Email remains a cornerstone of professional communication, and for businesses, having a reliable email hosting provider is non-negotiable. A good provider ensures secure, seamless communication while supporting your company’s credibility with professional, custom domain emails. With so many providers offering a range of features and pricing, finding the right fit for your business can feel overwhelming. This guide simplifies the process, introducing the 10 best email hosting services for businesses in 2025 and offering practical advice to help you make an informed decision.

How to select your email hosting provider

Choosing the right email hosting provider requires evaluating several key factors to ensure it aligns with your business needs and supports efficient, secure communication. Here’s what to consider:

• Security features: Email security is paramount for protecting sensitive business data. Look for providers that offer robust features like spam filtering, malware protection, and email encryption. Advanced options like multi-factor authentication and compliance with data protection regulations (e.g., GDPR) can add an extra layer of security.

• Storage and scalability: Assess your current storage needs and anticipate future growth. Providers offering scalable plans with generous storage ensure that you don’t outgrow your email solution as your team expands. Evaluate whether additional features, such as archiving for long-term storage, are available for compliance or record-keeping needs.

• Reliability and uptime: A dependable email hosting provider should guarantee high uptime, typically 99.9% or more, to avoid disruptions to your business communication. Research customer reviews and service-level agreements (SLAs) to confirm the provider’s reliability and ability to minimize downtime.

• Integration with tools and workflows: Seamless integration with your existing tools, such as productivity suites (Google Workspace, Microsoft 365), calendars, and CRM platforms, can enhance efficiency. Providers offering APIs or native integrations can save time and improve collaboration across your team.

• Ease of use: Consider how intuitive the provider’s interface is for both administrators and users. A well-designed dashboard simplifies email account management, settings adjustments, and troubleshooting. This is especially crucial for smaller businesses with limited IT resources.

• Customization and branding: Custom email addresses using your domain name reinforce your brand’s professionalism and credibility. Ensure the provider supports domain integration and offers customization options for email aliases or signatures.

• Customer support: Even the most reliable services may encounter occasional issues. Providers with responsive, 24/7 customer support, preferably through multiple channels (chat, email, phone), can resolve problems quickly and minimize disruption to your operations.

• Cost and value: Compare pricing plans to ensure you’re getting the best value for your money. Be mindful of hidden costs, such as additional fees for extra storage or advanced features. Choose a provider that balances affordability with the features your business needs.

By carefully evaluating these factors, you can select an email hosting provider that not only meets your current requirements but also scales with your business’s future demands, ensuring smooth and professional communication at every stage.

Best email hosting services for business

Note: Pricing and features are subject to change; it's advisable to check the providers' official websites for the most current information.

Google Workspace

Google Workspace offers professional email services under your own domain, integrated seamlessly with Google's suite of productivity tools like Docs, Sheets, and Drive.

• Target audience: Businesses of all sizes seeking a reliable email service with robust collaboration features.

• Key features:

  • Custom business email. Generous storage options up to 5 TB in total, with the ability to request more in Enterprise plans.

  • Integrated with Gsuite applications, including Gmail, Calendar, Drive, Docs, Sheets, Slides, and more.

  • Advanced security features, including eDiscovery, retention, and S/MIME encryption.

  • AI-powered assistance through the Gemini app.

  • Utilize the Gemini app, an AI assistant with enterprise-grade security and privacy, included in all plans.

  • Video conferencing capabilities through Google Meet.

  • Appointment booking pages in higher tiers.

  • Email layouts and mail merge in higher tiers.

• Pricing:

  • Business Starter: $6 per user per month, includes 30 GB storage per user.

  • Business Standard: $12 per user per month, includes 2 TB storage per user.

  • Business Plus: $18 per user per month, includes 5 TB storage per user.

Microsoft 365

Microsoft 365 provides business-class email through Outlook, along with access to Microsoft Office applications, facilitating a cohesive work environment.

• Target audience: Organizations seeking a professional email service integrated with Microsoft's suite of productivity tools.

• Key features:

  • Custom business email.

  • Access to web and mobile versions of Word, Excel, PowerPoint, and Outlook; desktop versions available in higher-tier plans.

  • 1 TB of OneDrive storage per user for file storage and sharing.

  • Access to Microsoft Teams for chat, calls, and video conferencing

  • Access to SharePoint for document management and collaboration.

  • Advanced security features, including data loss prevention, threat protection, and device management.

  • Access to 24/7 phone and web support for assistance with setup and ongoing use. 

• Pricing:

  • Business Basic: $6 per user per month, includes 1 TB cloud storage and web versions of Office apps.

  • Business Standard: $12.50 per user per month, 1 TB cloud storage and desktop Office apps.

  • Business Premium: $22 per user per month, 1 TB cloud storage, desktop Office apps, and advanced security features.

Zoho Mail

Zoho Mail is part of the Zoho Suite, offering secure email hosting with custom domain support and a range of productivity tools tailored for business needs.

• Target audience: Small to medium-sized businesses seeking an affordable and secure email hosting solution.

• Key features:

  • Custom email addresses.

  • Generous storage options of up to 100 GB per user.

  • Advanced security features, including S/MIME encryption, email retention, eDiscovery, and data loss prevention.

  • Integrated productivity suite, including email, calendar, tasks, notes, and bookmarks, along with collaborative tools like Zoho Writer, Sheet, and Show.

  • Mobile and desktop access.

  • Collaboration tools.

  • Admin dashboard to manage users.

• Pricing:

  • Workplace Standard: $3 per user per month, includes 30 GB storage per user.

  • Workplace Professional: $6 per user per month, includes 100 GB storage per user.

Hostinger

Hostinger offers email hosting with custom domain support, featuring a user-friendly interface and essential email tools suitable for businesses.

• Target audience: Small businesses and startups seeking cost-effective email hosting solutions.

• Key features:

  • Custom email domain

  • Advanced security measures, including antivirus checks and spam.

  • Generous storage options up to 50 GB per mailbox.

  • Email aliases and forwarding rules.

  • Cloud-based infrastructure.

  • User-friendly management.

  • Auto-configuration on multiple devices.

  • Automatic email functions.

  • 99.9% uptime guarantee.

  • 24/7 customer support in multiple languages.

• Pricing:

  • Business Starter: $1.59 per user per month, includes 10 GB storage per mailbox.

  • Business Premium: $3.99 per user per month, includes 50 GB storage per mailbox.

Fastmail

Fastmail provides email hosting with custom domains, focusing on privacy, security, and user control, appealing to users who value data protection.

• Target audience: Individuals and businesses prioritizing privacy and control over their email data.

• Key features:

  • Custom email addresses.

  • Military-grade encryption, two-factor authentication, and strong spam and phishing protection to keep your business communications secure.

  • High reliability and comprehensive backup system.

  • Integrated calendar to keep track of your schedule.

  • Integration capabilities with other business services and tools.

  • User-friendly interface, plus mobile apps to manage your email on the go.

• Pricing:

  • Basic: $4 per user per month, includes 6 GB storage per user.

  • Standard: $6 per user per month, includes 60 GB storage per user.

  • Professional: $10 per user per month, includes 150 GB storage per user.

A2 Hosting

A2 Hosting provides email hosting with custom domain support, offering unlimited inboxes and secure messaging, suitable for businesses requiring scalable email solutions.

• Target audience: Businesses seeking scalable email hosting with robust security features.

• Key features:

  • Custom email domain.

  • Advanced security protection, including two-factor authentication an dspam and virus protection.

  • Generous storage options, up to 30 GB per account.

  • Integrated email, calendar, and contacts.

  • Webmail and mobile app access for iOS and Android.

  • Support for SSL, IMAP, and POP protocols

  • Advanced productivity tools

  • 99.9% uptime commitment

• Pricing:

  • Startup: $2.99 per month, includes 100 GB SSD storage.

  • Drive: $5.99 per month, includes unlimited SSD storage.

  • Turbo Boost: $6.99 per month, includes unlimited NVMe storage and enhanced performance.

Bluehost

Bluehost offers email hosting with custom domains, integrated with web hosting services, suitable for small businesses looking for a professional email solution.

• Target audience: Entrepreneurs and small businesses seeking an all-in-one hosting solution with email services.

• Key features:

  • Free domain and SSL.

  • Unlimited NVMe SSD storage.

  • Unlimited bandwidth.

  • Unlimited email addresses.

  • Security suite with hack and malware protection.

  • DDoS protection.

  • Automatic backups available.

  • Website builder.

  • Support for Python, Node.js, Ruby, and Git version control.

  • Choice of data center location, including US and EU locations.

  • 24/7 live chat support.

• Pricing:

  • Professional Email: $14.56 per year (for a full web hosting package), includes 25 aliases and 25 GB storage.

  • Professional Plus: $24.47 per year (for a full web hosting package), includes 50 aliases and 80 GB storage.

InMotion Hosting

InMotion Hosting provides email hosting with custom domains, featuring unlimited email accounts and secure IMAP email, catering to businesses requiring reliable and scalable email solutions.

• Target audience: Businesses seeking reliable email hosting with robust security and scalability.

• Pricing:

  • Core Plan: $10.99 per month, includes 10 email addresses and 100 GB SSD storage.

  • Launch Plan: $13.99 per month, includes unlimited email addresses and unlimited SSD storage.

  • Power Plan: $17.99 per month, includes unlimited email addresses and unlimited SSD storage.

  • Pro Plan: $24.99 per month, includes unlimited email addresses and unlimited SSD storage. 

HostGator

HostGator offers email hosting with custom domain support, providing unlimited email accounts and storage, suitable for businesses seeking straightforward email solutions integrated with web hosting services.

• Target audience: Small to medium-sized businesses looking for integrated web and email hosting services.

• Key features:

  • Custom email domain.

  • Advanced security, including two-factor authentication, custom DKIM, data encryption, and advanced anti-spam and anti-virus measures.

  • Generous storage of up to 50 GB per mailbox.

  • Productivity tools, including read receipts, email templates, send later, follow-up reminders, and calendar integration.

  • Accessibility via webmail and mobile apps for iOS and Android.

  • Guaranteed email delivery.

• Pricing:

  • Professional Email: $2.99 per month, includes unlimited email accounts and 10 GB storage.

  • Professional Email Plus: $4.99 per month, includes unlimited email accounts and 50 GB storage.

IONOS

IONOS offers business email hosting with custom domain support, providing various mailbox options and a free domain or transfer included, suitable for businesses of all sizes.

• Target audience: Businesses seeking customizable email solutions with domain services.

• Key features:

  • Custom email domain.

  • IMAP support.

  • Ad-free experience.

  • Spam and virus protection.

  • Generous storage options up to 50 GB per mailbox.

  • Webmail access.

  • Geo-redundant data centers.

• Pricing:

  • Mail Basic 1: $1 per month, includes 1 email account with 2 GB storage. Mail Basic 25: $3 per month, includes 25 email accounts with 50 GB storage in total, with the possibility to expand the number of users.

  • Mail Business: $20 per month, includes 10 email accounts with up to 50 GB storage per mailbox.

Reseller email hosting: try Openprovider

For resellers looking to expand their portfolio and increase revenue streams, offering email hosting alongside domains is a natural fit. Openprovider makes it simple to bundle professional email services with domains, helping resellers offer complete solutions to their customers. 

With an Openprovider Membership, you gain access to highly competitive pricing on email hosting, starting at just $0.70 per month, making your offerings attractive and affordable.

Members also get:

• Cost-price domain operations for over 1,900 TLDs,

• Competitive pricing on Plesk licenses, SSL and other bundle products

• Exclusive access to channel rebates and marketing development funds (MDFs)

• Intuitive control panel, API, and integrations with tools like WHMCS to automate routine tasks

• Dedicated account manager for support along the way

Want to learn more? Learn more about Openprovider here. 

Rather see how much you can save with a Membership? Click here!